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Change of Registered Office Address For Companies

Guidance for Changing the Registered Office Address for Companies
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    Changing the registered office address means moving the company’s location within the same state or to a different state.

    Process Flow

    a) Change within the same state/city jurisdiction
    • Check the provisions of the AOA regarding the procedure for changing the registered office address.
    • Convene a meeting of the board of directors to pass a resolution approving the change of address.
    • File Form INC-22 (Notice of Change of Registered Office) with the RoC within 30 days of the change.
    • Pay the applicable filing fee and submit the necessary documents, such as proof of the new registered office address.
    • The RoC will review and process the filing, and upon successful approval, the registered office address of the company will be updated.
    b) Change of Registered Office Outside State

    To change a company’s registered office within India, certain procedures and filings must be completed for regulatory compliance. Steps are mentioned in the following:

    Board Meeting:

    Convene a board meeting, pass a resolution authorizing the change of registered office, and designate a person to carry out the necessary procedures.

    Special Resolution: 

    Conduct a shareholder’s meeting and pass the resolution approving the change in the registered office from one state to another, requiring a specific majority as prescribed by the Companies Act, 2013.

    Application to Regional Director (RD):

    File an application with the Regional Director (RD) in Form RD-1, seeking approval for the change in registered office from one state to another. The following documents are necessary along with the application. 

    • Certified copy of the board resolution.
    • Certified copy of the special resolution.
    • Altered memorandum of association (MOA) reflecting the change.
    • Altered articles of association (AOA) reflect the change.
    • A list of creditors and debenture holders along with their consent to the change.
    • Any other documents as required by the RD.

    Newspaper Advertisement:

    Publish a notice in English and vernacular newspapers in the current state and the state of the intended registered office change, providing details and inviting objections within a specified period.

    No Objection Certificate (NOC) and Approval:

    Get NOC from the existing state’s Registrar of Companies (RoC) where the company is currently registered.

    Once the application and supporting documents are reviewed by the RD with no objections or concerns, the RD will approve the change in the registered office.

    Filing with RoC:

    File the approval order with the updated MOA and AOA with the new state RoC within 30 days of receiving the order.

    Completion of Process:

    Upon successful filing with the new state’s RoC, the registered office change is complete. Update official records and documentation to reflect the new address.

     

    Fee Package

    Choose Your Package

    Within city

    ₹ 3999 /- (All Inclusive)
    • Document Preparation
    • Change in Registration Office Address on MCA database within city
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    Streamlined Process

    No Documentation headaches

    Outside State / Change in ROC

    ₹ 24999 /- (All Inclusive)
    • Document Preparation
    • Change in Registration Office Address on MCA database outside State/ ROC
    Checkout

    Streamlined Process

    No Documentation headaches

    FAQs on Company address change

    Get answers to all your queries

    Within the same city/state1.Proof of registered office address of the company 2.NOC from the owner of new premises or copy of property ownership documents. 3.Copy of bills such as electricity bill, water bill, etc. 4.Copy of Special Resolution (Required when registered office changed within the same state but different cities)From one state to another1.Copy of Special Resolution passed to amend the MOA. 2.Copy of MOA & AOA of the company. 3.Copy of Notice of general meeting with the statement of explanation. 4.Copy of Minutes of Meeting of the General Meeting. 5.Details of debenture holders and creditors of the company.

    The timelines involved would vary depending on case to case. To discuss this further get in touch with our team

    ClearBiz believes in a no-surprises pricing policy. Our Professional Fees are communicated before initiating any service so that you are not caught off guard later. Get in touch with our team today to get your customised quote

    A company can have as many branches as required for operational purposes but only a single RO. To know more get in touch with our experts

    Navigate Your Business Move Smoothly with ClearBiz's Company Address Change Service

    The Registered Office Address of a company is a very important feature of any company registered in India. As per the provisions of the Companies Act 2013, details of the Regd office of a company must be prominently displayed on all formal documents including letterheads. Also, an officer of the company must be available at the Office during normal business hours to receive any communication on behalf of the company.

     

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    Understanding the Types of Company Address Changes:

    1. Change within the same city/town
    2. Change to a different city/town within the same state without change in ROC
    3. Change to a different city/town within the same state with a change in ROC
    4. Change to a different state

    Depending on which of the aforementioned scenarios the company is facing the process for change also differs. While a mere change in office within the City  is an easy and quick process, a change in state or jurisdictional ROC will take longer time comparatively

    Change registered address for company: A Step-by-Step Guide:

    Here let us have a very brief outlay of steps involved in change in RO. This is only a birds-eye view and the process will differ drastically according to whether there is a change in jurisdictional ROC 

    1. Gather necessary documents. Like proof of the new address, valid NOC, rental/lease agreements
    2. Pass a board resolution / special resolution as applicable
    3. File the appropriate form with the ROC.
    4. Inform relevant stakeholders and obtain NOC
    5. Place Advertisement in National and vernacular newspapers as applicable
    6. Obtain Fresh Certificate of Incorporation if applicable
    7. Update business documents and communication materials.
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    When is a Change of Registered Address Necessary?

    A change in the registered Office of the company can occur due to various reasons. Some of which may be

    1. Relocation to a new location
    2. Company restructuring or mergers
    3. Change in business needs

    Why Choose ClearBiz for Your Company Address Change?

    Efficiency: We understand the importance of accurately completing the RO change process to stay compliant. Our efficient team will ensure your RO change process is both effortless and streamlined

    Expertise: Our team of experienced  professionals is well-versed in Companies Act requirements and will be able to obtain the RO change approvals without any delay

    Affordability: ClearBiz believes in a no-surprises pricing policy. Our Professional Fees are communicated before initiating any service so that you are not caught off guard later

    Complex paperwork and filing procedures: Clearbiz can safely ensure all tedious paperwork will be taken care of while you can focus on other details that would be important to change in the office

     

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    Important Considerations When Choosing a New Registered Address:

    1. Accessibility for stakeholders
    2. Availability of required infrastructure
    3. Cost-effectiveness and compliance
    4. Potential Challenges of Changing Your Company’s Registered Address